Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). An employee may provide documentation to support his or her name change, but is not required to do so. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Who is in charge of re-verification procedures for employees with Employment Authorization documents? Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information. The "Additional Information" space is for Form I-9 notes, such as: Instruct the new hire to present the SS card when he/she receives it. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). If you are using the computer, select the issuing authority form the drop-down menu. Policies|Privacy Policy|Data Security. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. You may not enter any special characters. Control costs and make every dollar count with reporting. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. Yes. 109-13, 119 Stat. If not, your company could be sitting on a massive liability. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Before parolees can work, they must apply for employment authorization. Document Title Enter the title of the List B document or receipt in this field. In addition, copies of these documents must be made and retained. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Women who experienced belittling at work are now stepping up to fight microaggressions. Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card Yes. $56.25 to purchase class "B" license. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. An official website of the U.S. Department of Homeland Security, An official website of the United States government. o Enter the new preparer and/or translator information (and indicate for corrections). A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. If you use a computer, List A column will auto-filled with N/A in each field. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? Form I-94, in combination with Form I-20 is an acceptable List C #7 document. This means youll always be informed of any inspection and youll have at least 3 days to produce documents. (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). Ensure the note is signed and dated. Making copies and keeping them can help your case in the event of an ICE inspection. Any missing information could result in a violation. If we experience continued problems reading your faxes, well let you know. L. No. Join us at our exclusive partner conference. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? A refugee may use his or her unexpired Form I-94 as a receipt for a document establishing both employment authorization and identity for 90 days. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Mitigate risk with proactive payroll and tax alerts. If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Section 3: Re-verification and Rehires This is the very last page of the Form I-9. If the employee provides a Social Security card, it must be unrestricted. Our popular webinars cover the latest HR and compliance trends. In the case of a student, the Form I-94 and I-20 establish employment authorization. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Build a great place to work where employees show up, make a difference and win together. The number consists of three letters followed by 10 numbers. This information is contained all in the spaces under "List B". For more information click, USCIS Instructions for Form I-9. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. It must be completed within 3 business days of a hire (i.e., if an employee starts on a Monday, Section 2 must be completed by Thursday). Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Indiana residents who have not already made application for a Real ID should do so during their next renewal. 3. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Official websites use .gov Part B: Fill in the new hire date. Find quality candidates, communicate via text, and get powerful analytics. Attract top talent, develop employees, and make better decisions with actionable data. Section 2 List. For former employees, they must be retained for 1 year from the date of termination or 3 years from the date of the original hire, whichever is later. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. Learn a lot in a little bit of time with our HR explainers. Organize your team, manage schedules, and communicate info in real-time. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. An employer may not correct errors or omissions in Section 1. Regardless of requirements, its always recommended to retain supporting documentation. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . A vertical driver's license or identification card will be issued to anyone under age 21. Document Number - Enter the List B document or receipt document number. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. Employees may present a single document from List A (unless they are an alien authorized to work) OR one document each from List B and List C. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. I-9 documents must be obtained from the relevant issuing body. If you are using the computer, select the issuing authority form the drop-down menu. Penalties for incorrect or missing I-9 forms can be imposed by ICE, the U.S. Immigration and Customs Enforcement agency. Notice that the form auto-populated the List A column with N/A only and not List C column fields. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. At USCIS, the Employment Authorization Document is known as Form I-766. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. Paycors compliance solutions help ensure accurate filing and mitigate risk. Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. The issuing authority is the specific entity that issued the document or receipt. Contact us today so we can learn more about your business. The good news is, HR teams arent expected to be detectives. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? The most common error is failing to complete the I-9 form. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. This provides a quick reference that the cardholder is a minor. If you use E-Verify, you should also attach the Work Authorization document. Document Title Enter the title of the List C document or receipt in this field. Track critical documentation and control labor expenses. In California and Oregon, employers are required to post notices for employees if there is an inspection. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Initially a short-term measure, this change has since been extended through the end of July 2023. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Intuitive software to help pay employees accurately and on time. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank Tell us about your organization and what you want to accomplish and well recommend a custom solution. If you are using a computer, then use the drop-down menu to make a selection. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. Employers may choose to scan and upload the original, signed forms to retain them electronically. You'll need to fill in the employee's name in the second section, as well as their employment status. A signature on the card is not required for the card to be valid. The document is not acceptable if it has already expired. You should scan or digitally photograph the document and return the image to us for matching. Driver's license issued by a Canadian government authority 3. Discrepancies that E-Verify employer must notate when participating in the IMAGE program. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. Leave Section 3 blank. This verification confirms an employee's eligibility to work in the United States. The size of penalties depends on several factors including company size and number of violations. Affix your unexpired stamp/seal in the space provided. We use almost every bit of information from the form to complete the verification. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. This date can be used as the date by which the employers should reverify the student's employment authorization and should be entered by the employee in Section 1. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. HR teams in manufacturing need to create career paths for their employees. Enter N/A if there is not document number. After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. An H-1B employee who is verifying continued H-1B employment authorization may choose to present his or her Form I-94 as List C #7 document. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. When normal operations resume, employees who were. A U.S. visa number, circled below, usually contains eight numeric characters. Measures 8.5" x 11". Enter the employees name as it is listed on the employees Social Security Card. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. The latest form was made mandatory on May 1, 2020. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. For NAU use only. Identification Card . Pay employees from any location and never worry about tax compliance. You must obtain an unexpired document and submit as soon as possible. The issuing authority is the specific entity that issued the document(s). Eliminate large down payments and end-of-year surprises. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). COVID-19: FMS Updates Related to COVID-19. Required fields must be completed with either the information requested or N/A. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). Looking for U.S. government information and services? You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Review, reimburse, and report on employee expenses in one location. 231, 302-323 (2005)], which in part sets . What is my responsibility concerning the authenticity of document(s) presented to me? Employers should attach a signed and dated explanation of the corrective action taken. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Issuing Authorities vary, even among the same types of documents. You may ask if the employee has other documentation that would satisfy Form I-9. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. Can my employee leave any part of Section 1 of the Form I-9 blank? Then the Warning message #2 will appear letting you know that you must print Section 2. Does your company use E-Verify? Some states may place restrictive notations on their licenses. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. Does this card need to be reverified? Employers are not required to record information from the student's Form I-20 in Section 2. You did not specify which acceptable document(s) the employee may present to you. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. The examples below illustrate properly completed, printed I-9s for commonly presented document types. For Form I-9 purposes, you may accept these licenses. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Get the criteria to consider during your evaluation process. Looking for U.S. government information and services? Seeing is believing. The employee is physically present at your place of business. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Eliminate the stress of ACA filing with streamlined reporting. If you enter document information in List C column, you must enter document information in the List B column as well. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. Hire skilled nurses and manage PBJ reporting. You have assure that the identification document(s) appear to be genuine and related to the employee presenting the document(s) and you did not accept any document(s) that do not reasonably appear on their face to be genuine or to relate to the employee presenting them. If you are using a computer, then use the drop-down menu. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. No. My new employee presented two documents to complete Form I-9, each containing a different last name. When keeping documents, store them with I-9 itself, separate from personnel files. On-campus employment is authorized until the completion of the student's course of study. Does your company retain supporting documentation? For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented Initial and date the correction or omitted information next to the employees initials. Any other comments or notations necessary for the employers business process. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . Leave payroll and taxes to the experts so you can focus on your business. Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. There are three lists of documents. State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Why Should I Hire an E Verify Employer Agent? A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . . Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. Site designed by Financial Management Services (FMS) in partnership with ImageX Media.
